Job Details

Executive Assistant to the President

Position Number: 9935454
Location: Brockport, United States
Position Type: Executive Assistants

Executive Assistant to the President

SUNY Brockport

Salary: $85,000.00 - $95,000.00 Annually
Location: SUNY Brockport
Job Type: Management Confidential Full-Time
Job Number: 2600493
Division: Office of the President
Department: Office of the President
Opening Date: 11/02/2026
Closing: 11/13/2026 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for an Executive Assistant to the President. Reporting to the President, this position serves as the primary administrative point of contact for the office and supports the work of the President's Cabinet through meeting coordination, preparation of materials, and consistent follow-through. The Executive Assistant to the President provides high-level executive and administrative support to the President and ensures efficient daily operations of the Office of the President. The Executive Assistant manages the President's calendar, coordinates travel and presidential engagements, prepares correspondence, organizes briefing materials, and maintains confidential records. This position works closely with the President's Cabinet members to coordinate schedules, provide information, and ensure timely administrative follow-up. The successful candidate will demonstrate strong organizational skills, a calm and positive attitude, and a proactive, responsive approach to supporting a busy executive office. They will create a welcoming and professional environment where everyone is treated with courtesy, dignity, and respect.

JOB FUNCTIONS

Essential Functions:

Serves as the primary administrative point of contact for the President, managing daily office activities with professionalism, discretion, and sound judgment.
Manages the President's calendar, balancing meetings, campus visibility, student engagement, external commitments, preparation time, and travel in alignment with the President's priorities.
Evaluates scheduling requests, anticipates potential conflicts, and communicates changes promptly to ensure the President and others remain informed and prepared.
Coordinates travel, as needed, including itineraries, transportation, accommodations, registration, briefing materials, and expense reimbursement in accordance with University procedures.
Prepares daily and weekly schedules and briefing materials; gathers agendas, background information, participant details, and other materials needed for presidential meetings and engagements.
Drafts, edits, proofreads, and coordinates correspondence, memoranda, reports, and presentations, working with the President's Cabinet, Marketing and Communications, and other offices as appropriate.
Coordinates meetings of the President's Cabinet, including scheduling, gathering agenda items, distributing materials, arranging meeting logistics, and documenting decisions and action items as directed.
Tracks assigned action items and deadlines, provides reminders, and brings outstanding matters to the attention of the President or Chief of Staff.
Provides administrative and logistical support for University Council meetings and other presidential meetings, forums, and campus or community engagements as assigned.
Receives and responds to inquiries and requests from students, families, faculty, staff, alumni, donors, SUNY System Administration, public officials, and community partners, directing matters to the appropriate offices and following up as needed to ensure timely and effective resolution.
Helps maintain an accessible and welcoming President's Office while exercising judgment in prioritizing urgent matters, addressing sensitive concerns, and requests that require the President's attention.
Assists with the planning and logistical support of events involving the President, including commencement, special ceremonies, campus forums, recognition events, and visits by dignitaries and other guests, collaborating with the offices responsible for those events.
Maintains confidential files, institutional records, contact lists, and correspondence using organized systems that support accuracy, timely retrieval, and applicable University records practices.
Coordinates office purchasing, reconciles expenses, monitors office budget activity, and processes administrative transactions in accordance with established procedures.
Supports special projects through scheduling, gathering information, preparing materials, and coordinating administrative details as assigned.
Maintains effective working relationships across divisions, helping information move promptly and accurately among the President's Office, President's Cabinet members, and campus partners.
Performs other related duties as assigned to support the effective operation of the Office of the President.

REQUIREMENTS

Minimum Qualifications:

Bachelor's degree by time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Minimum of five years of progressively responsible administrative experience, including direct support for a senior executive or organizational leader
Experience coordinating, scheduling, organizing meetings, and preparing meeting materials
Demonstrated strong interpersonal, written, and verbal communication skills, with a consistent focus on accuracy, organization, and attention to detail
Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to learn University systems and other digital tools

Preferred Qualifications:

Experience supporting a president, vice president, or other senior leader in a college or university
Experience coordinating executive travel, event logistics, expense processing, and office budget records
Experience using constituent relationship management systems, such as Raiser's Edge, or comparable contact management tools
Familiarity with SUNY or public university administrative procedures

Knowledge, Skills, and Abilities

Demonstrated ability to manage complex schedules, prioritize multiple tasks, adapt to changing deadlines, and ensure timely and accurate completion of assignments
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information and interactions with discretion and professionalism
Ability to provide high-quality customer service, communicate professionally, and collaborate with students and individuals with varied backgrounds, roles, and perspectives
Demonstrated initiative and ability to work independently while collaborating effectively with colleagues
Understanding of and commitment to public higher education, student success, and a welcoming campus community

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday, 8 am - 4 pm. This position requires a regular on-campus presence, with occasional evening and weekend availability to support presidential engagements and University events.

Benefits:

This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship.

Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5534453/executive-assistant-to-the-president

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