Job Details

Administrative Department Coordinator, Residential Life

Position Number: 6966181
Location: Hamilton, NY
Position Type: Residence Life and Housing

Colgate University

Administrative Department Coordinator, Residential Life

Requisition Number: 2026S020Posting
Full Time/Part Time: Full Time
Division: $ATSDiv
Department: Residential Life
Wage/Salary Range: $22.00 - $24.00 / hour

Department Statement:

Colgate University has been recognized on the 2026 Most Promising Places to Work in Student Affairs list by The EDU Ledger and ACPA. This honor highlights Colgates dedication to a positive work environment, focusing on family friendliness, salary and benefits, and professional growth.

This position provides comprehensive administrative support for Residential Planning and Programs, Residential Life, and the Residential Commons.

Accountabilities:

This Administrative Departmental Coordinator (ADC) is an integral member of the Office of Residential Life within the Dean of the College Division at Colgate. This position provides comprehensive administrative support for the Office of Residential Life, the Residential Commons and the AVP of Residential Planning and Programs. The ADC has the opportunity to contribute meaningfully to the student experience, to engage regularly with students, and to work in partnership with a talented group of professional and student staff. This position reports to the Director of Residential Life. Responsibilities include coordination and management of the daily operations of the office, in addition to needs specific to several operations and programs within the department.

This position is scheduled to work 37.5 hours per week.

Responsibilities include:

Greet visitors and ensure reception area creates a welcoming environment;
Ensure efficient execution of administrative procedures and processes central to the functioning of the Office of Residential Life;
Respond in a timely manner to requests for information and refer to other resources as appropriate;
Ensure the Residential Life email account and voicemail account are managed efficiently and communications are responded to in a timely manner;
Respond to student, family, and supporter needs in a service-oriented and helpful manner;
Manage calendars as requested by supervisor; travel itineraries for staff; contacts and correspondence for department;
Manage receipt of, distribution, and tracking of residential keys;
Coordinate with vendors and service providers;
Assist with onboarding new employees;
Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating POs and requisitions and submitting for timely payment.
Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports;
Monitor departmental budgets and report status, variances, and potential issues to appropriate budget manager;
Execute building and/or room scheduling and service requests, as required;
Hire, train, and supervise student office staff;
Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
Participate in department, Division, and University meetings and committees;
May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Professional Experience/Qualifications

A minimum of one year of administrative experience with progressive responsibilities is required.
A detail-oriented approach is required.
Must be able to schedule and coordinate meetings and other events.
Must be able to work well in a high foot traffic area.
Flexibility and the ability to manage multiple tasks and priorities is crucial.
Must have solid judgement and be capable of strong communication and problem-solving.
Solid skills and experience with Microsoft Office Suite as well as the ability to cull and consolidate data for reports. Demonstrated Google docs experience.
Excellent verbal and written communication skills and a high regard for detail are required.
Strong customer service experience and the ability to professionally greet staff, visitors and students, serve as a resource and coordinate requests with multiple stakeholders.
Must be capable of working collegially with diverse groups of faculty, staff, students and community members.

Preferred Qualifications

Three or more years of administrative experience is preferred.

Education

A minimum of an Associates degree is required, or a combination of education and experience from which comparable skills are attained.

A Bachelors degree is preferred.

Other Information

Work Schedule:

Monday through Friday during regular business hours.

Job Open Date: 02/17/2026
Job Close Date: 5/1/2026
Open Until Filled Yes

Special Instructions Summary

To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/6783

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.