Job Details

Assistant Registrar - Graduation Specialist

Position Number: 6922753
Location: Brockport, NY
Position Type: Registrars

Assistant Registrar - Graduation Specialist

SUNY Brockport

Salary: $57,151.00 - $62,866.00 Annually
Location: SUNY Brockport
Job Type: Professional Full-Time
Job Number: 2600279
Division: Enrollment Management
Department: Registration and Records
Opening Date: 02/11/2026
Closing:
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for an Assistant Registrar - Graduation Specialist. Reporting to the Registrar, this role plays a critical role in SUNY Brockport's efforts to improve student success and timely degree completion. This position is responsible for managing all aspects of graduation processing, including degree certification, audit review, and communication with students and academic departments to ensure accurate and efficient awarding of degrees. The Assistant Registrar will maintain compliance with institutional and SUNY policies while leveraging technology and data to streamline workflows and reduce barriers to completion. Aligned with SUNY's Academic Momentum Campaign (AcMo), this role supports system-wide goals for on-time and extended graduation rates by implementing evidence-based practices such as structured degree audits, proactive outreach to students nearing completion, and collaboration with advisors to resolve outstanding requirements. The position will also contribute to campus action plans that advance retention and completion targets. By integrating Academic Momentum strategies into graduation processes, the Assistant Registrar ensures that students achieve their educational goals efficiently, supporting SUNY Brockport's commitment to student success and institutional accountability.

JOB FUNCTIONS

Essential Functions:

Leads degree certification by reviewing degree audits, validating catalog year and program/plan accuracy, and applying approved exceptions so eligible students are awarded on schedule-directly advancing 100%/150% graduation goals.
Identifies and resolves completion barriers (e.g., missing gateway courses, unmet residency or upper division credit requirements) and coordinates targeted outreach with advisors and departments to support timely conferral and reduce attrition.
Audits credit applicability (native, transfer, test, prior learning) and ensures accurate application to degree requirements; escalates articulation or substitution issues to Transfer Services/Academic Affairs to maintain momentum to completion.
Operationalizes structured degree maps in graduation workflows by verifying final term enrollment against map milestones (e.g., gateway completion, capstone/major requirements), supporting system targets for graduation and retention.
Coordinates end of term checks and communications (e.g., graduation eligibility, incomplete grades) with advisors, and departments to prevent delays and support AcMo goals.
Manages graduation cycles (application, intent to graduate, conferral, and post conferral corrections) in alignment with University timelines and AcMo reporting needs.
Partners with Academic Affairs and the Office of Special Sessions and Programs to ensure final term course availability and alternatives (e.g., winter/summer offerings, cross registration solutions) so students can attain required credits and maintain 30+ credit momentum in their first year and progress thereafter.
Maintains SOPs and user guides and communicate workflow changes to advisors/faculty.
Collaborates with IT/IR to support dashboards and data handoffs that monitor campus progress toward AcMo graduation/retention targets and other success metrics.

Non-Essential Functions:

Represents the Registrar's Office at campus events such as orientation, advising fairs, and student success workshops to promote understanding of graduation requirements and timelines.
Supports policy discussions by providing operational insights on feasibility and student impact.
Participates in campus committees such as Banner Steering and University Senate, contributing operational insights to improve retention and completion strategies.
Supports communication campaigns by creating FAQs, checklists, and digital content that clarify graduation processes and highlight Academic Momentum goals.
Engages in professional development through SUNY webinars, conferences, and communities of practice to stay current on best practices in graduation and student success initiatives.
Provides backup support for registration, scheduling, and other processes during peak periods or staff absences.

REQUIREMENTS

Minimum Qualifications:

Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Minimum of two years of experience in higher education, preferably in a registrar's office or student records environment
Demonstrated attention to detail, analytical skills, and ability to interpret complex curricula and catalog policies
Strong communication and customer service skills; ability to collaborate across academic and administrative units
Strong organizational and time-management skills to handle multiple graduation cycles
Commitment to equity-minded practices and confidentiality (FERPA)

Preferred Qualifications:

Master's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Experience with student records and degree audit processes, including graduation processing and degree certification, using Banner and/or Degree Works (or comparable SIS/degree audit tools)
Experience training faculty/staff and leading cross-functional projects
Experience in process improvement and project management

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday-Friday, 8 am-4 pm.
Benefits:
This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship.

Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5199209/assistant-registrar-graduation-specialist

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