Job Details

Assistant Registrar - Degree Works Specialist

Position Number: 6922746
Location: Brockport, NY
Position Type: Registrars

Assistant Registrar - Degree Works Specialist

SUNY Brockport

Salary: $57,171.00 - $62,866.00 Annually
Location: SUNY Brockport
Job Type: Professional Full-Time
Job Number: 2600280
Division: Enrollment Management
Department: Registration and Records
Opening Date: 02/11/2026
Closing:
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting application for an Assistant Registrar - Degree Works Specialist. Reporting to the Registrar, this position is responsible for administering and optimizing SUNY Brockport's degree audit system (Degree Works), ensuring accurate academic progress tracking and compliance with institutional policies. The Assistant Registrar plays a critical role in supporting student success by maintaining audit integrity, configuring degree maps, and providing training to faculty, advisors, and staff. They will collaborate across campus units to integrate evidence-based strategies that advance SUNY's Academic Momentum Campaign (AcMo) goals, including improved graduation and retention rates. By embedding these priorities into Degree Works functionality, this role helps students stay on track for timely degree completion. Strong technical, analytical, and communication skills are essential, as the Assistant Registrar serves as a liaison between the Registrar's Office, IT, Academic Affairs, and Student Success teams. This role contributes to process improvements, policy implementation, and strategic initiatives that enhance operational efficiency and student outcomes.

JOB FUNCTIONS

Essential Functions:
Degree Works Administration & Curriculum Implementation

Administers and maintains Degree Works by scribing all new curricula and coding approved changes from University Senate/State Ed, ensuring degree maps and audits reflect current requirements to support timely completion and Academic Momentum goals for graduation and retention.
Updates Banner tables and runs Transit processes to refresh student audits, maintaining real-time accuracy that enables advisors to monitor progress toward 30+ first-year credits and gateway course completion.
Fields and resolves Degree Works questions from faculty and departments; meet with units to ensure smooth adoption of updated curricula and audit tools.
Attends professional development opportunities including SUNY-wide Degree Works and Banner trainings, webinars, and conferences to stay current on system enhancements and best practices.
Collaborates with IT and SUNY SICAS/ITEC for testing new releases, coordinating database cloning, and reporting issues through ServiceNow; provide feedback on upgrades and participate in Q&A sessions for rollout schedules.
Tests and implements system upgrades for Degree Works, Transit, and Banner Student functionality, ensuring reliable tools for proactive advising and early alerts aligned with AcMo strategies.
Collaborates with academic departments to review and roll out approved curricula, providing feedback on proposals and ensuring accurate audit logic that supports structured degree maps and reduces barriers to on-time graduation.
Processes course substitutions and graduate transfer credits in Banner and Degree Works to maintain accurate degree audits, supporting seamless transfer and credit recovery initiatives tied to Academic Momentum priorities.
Generates and analyzes reports from Degree Works and Banner to monitor progress on Academic Momentum metrics-graduation rates, retention, first-year credit accumulation, and gateway course success.
Supports creation of dashboards with IR/IT; translates data into actionable recommendations for advisors and departments.

Registration, Records, and Graduation Support

Processes course substitutions (email/MachForm), uploads documentation to imaged records, and applies graduate transfer credit in Banner and Degree Works.
Assists with schedule of classes updates; registers senior auditors; processes quick admissions; reviews students for graduation and degree certification.
Responds to faculty/Associate Provost inquiries; executes registration updates (adds/drops/withdrawals), grade changes, and course substitutions per policy.
Works closely with the Degree Completion Specialist and Academic Affairs to correct/update audits and registrations.
Coordinates with ASC and Admissions on newly approved programs for accurate audit and registration setup.
Provides backup support for registration processes, course scheduling updates, and graduation reviews during peak periods or staff absences.

Non-Essential Functions:

Participates in campus committees and governance such as Banner Steering and University Senate, contributing to policy discussions and decisions on workflows and system upgrades.
Serves as a campus liaison for SUNY communities of practice, sharing Brockport's Degree Works innovations and learning from peer institutions to enhance systemwide student success strategies.
Assists with grant or funding proposals related to student success technology or Academic Momentum initiatives, including drafting data narratives and impact statements.
Contributes to policy development discussions for academic progress offering operational perspectives on feasibility and implementation.
Engages in professional networking and research to identify emerging best practices in degree audit systems, advising technology, and retention strategies; share findings with leadership.
Represents the Registrar's Office at campus events (orientation, advising fairs, student success workshops) to promote Degree Works and answer questions about academic progress tools.

REQUIREMENTS

Minimum Qualifications:

Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Minimum of two years of experience in higher education, preferably in a registrar's office or student records environment
Demonstrated experience with student information systems and/or degree audit tools (preferably Degree Works and Banner); strong proficiency with data integrity and audit interpretation
Excellent analytical skills and attention to detail; ability to interpret complex curricula and translate them into system logic
Strong communication, training, and customer service skills; ability to collaborate across academic and administrative units
Commitment to equity-minded practices and confidentiality (FERPA)

Preferred Qualifications:

Master's degree in higher education administration, information systems, data analytics, or related discipline
Direct experience configuring/administering Degree Works in a higher-education setting; familiarity with Banner, SICAS, and SUNY data/reporting practices

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday-Friday, 8 am-4 pm.
Benefits:
This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship.

Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5199178/assistant-registrar-degree-works-specialist

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