Job Details

California State University, San Bernardino

Student Placement and Fieldwork Support Coordinator (Administrative Support Coordinator II), College of Education - Student Services

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Position Number: 6886507
Location: San Bernardino, CA
Position Type: Student Affairs and Services

Student Placement and Fieldwork Support Coordinator (Administrative Support Coordinator II), College of Education - Student Services

California State University, San Bernardino

Job no: 554808
Work type: Staff
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Unit 7 - CSUEU - Clerical and Administrative Support Services,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Under the general supervision of the Associate Dean of the college and the lead direction of the SSP, the Administrative Support Coordinator will perform diverse and complex administrative functions related to clinical practice placement/fieldwork and student advisement. Working collaboratively with department staff, Program Coordinators, and District Personnel, the individual is responsible for maintaining student placement and fieldwork records and student and internship activities using required databases.

Job Summary:

Under the general supervision of the Associate Dean of the college and the lead direction of the SSP, the Administrative Support Coordinator will perform diverse and complex administrative functions related to clinical practice placement/fieldwork and student advisement.

Working collaboratively with department staff, Program Coordinators, and District Personnel, the individual is responsible for maintaining student placement and fieldwork records and student and internship activities using required databases.

Responsibilities:

Coordinate student teaching and observation placements with district personnel for Multiple Subject, Single Subject, and Special Education programs each semester to ensure candidates are matched with appropriate school sites and supervising teachers.

Conduct ongoing follow-up with school districts to obtain confirmation of candidate placements and continue contact until all placements are fully secured, ensuring timely and complete placement coverage each term.

Update placement information as districts provide confirmations to maintain accurate and current records for program coordination and compliance.

Notify the appropriate program coordinator of any changes in student teaching or observation placements to ensure program continuity.

Document candidates' placement status in the required electronic databases and maintain organized files to support accurate reporting, program audits, and smooth operational workflow.

Utilize expertise in PeopleSoft and related databases, applying troubleshooting and problem-solving skills to streamline placement and supervision processes.

Maintain effective communication between the Supervision Office, department staff, and school district personnel to provide assistance with student placements.

Process student teaching and observation applications each semester to ensure candidates move through required fieldwork steps efficiently and receive timely placement consideration.

Verify that all Program and Supervision conditions have been met-including grades in PeopleSoft, required examinations, and other prerequisites-to ensure candidates are adequately prepared and eligible for placement.

Maintain and update electronic databases and placement records, including creating or updating candidates' conditional admit files, to ensure accurate and accessible information for program operations and reporting.

Review candidates' program plans and notify the appropriate program coordinator when conditions or requirements are unmet to support early intervention and keep students on track for program completion.

Verify enrollment in required courses prior to Census each semester to confirm that candidates are properly registered and eligible for student teaching or observation activities.

Reconcile course enrollments each semester and notify department chairs, program coordinators, supervisors, and school district partners of student drops or changes to prevent placement disruptions and maintain compliance with program guidelines.

Provide high-quality support to current and prospective students through email, phone, and in-person communication to promote understanding of program expectations and ensure positive student experiences.

Notify current students prior to Census if they are not enrolled in the appropriate courses to allow timely corrections and ensure continued eligibility for fieldwork and supervision requirements.

Participate in student and supervisor orientation activities for Multiple Subject, Single Subject, and Special Education credential programs to ensure all stakeholders understand program expectations, procedures, and requirements.

Provide recommendations and evaluations of proposed solutions to supervision and placement concerns to support informed decision-making and continuous improvement of program operations.

Develop, present, and run reports on recorded supervision observations and evaluations to provide accurate, timely data that supports program monitoring and compliance efforts.

Update Program Coordinators weekly with supervision and evaluation data to ensure they remain informed of student progress, supervisor activity, and any emerging issues requiring attention.

Assist with the preparation and setup of Multiple Subject, Single Subject, and Special Education student teaching and observation orientations, as well as related meetings each semester.

Provide clerical and administrative support to the appropriate Program Coordinator or Department Chair on matters related to fieldwork and fieldwork orientations.

Organize meetings by coordinating logistics such as scheduling, agenda preparation, communication, and room reservations.

Create informational packets and materials for teacher candidates, supervisors, and resident teachers to ensure all participants have clear guidance, required documents, and program expectations prior to fieldwork activities.

Review Pupil Personnel Services (PPS) applications for eligibility and record placements in appropriate database to ensure accurate documentation and compliance with program requirements.

Provide lead direction to student workers as appropriate

Perform other classification-related duties, as assigned.

Minimum Qualifications:

High School diploma or its equivalent
Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:

Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects

Preferred Qualifications:

Excellent oral and written communication skills and the ability to establish and maintain cooperative working relationships with administration, faculty, staff, students and community school district personnel. Demonstrated ability to work independently while also contributing effectively as part of a team.
Ability to work well in a fast-paced environment under tight deadlines.

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 ($4,367/month) for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6,362 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Full-time Non-Exempt Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: February 12, 2026

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Applications close: Fri, 13 Feb 2026 07:55:00 GMT

To apply, please visit: https://careers.pageuppeople.com/873/sb/en-us/job/554808