Job Details

University Events Manager

Position Number: 6885913
Location: Brockport, NY
Position Type: Conference and Events Administration

University Events Manager

SUNY Brockport

Salary: $66,256.00 Annually
Location: SUNY Brockport
Job Type: Professional Full-Time
Job Number: 2600291
Division: Advancement and Communications
Department: University Events
Opening Date: 01/28/2026
Closing: 2/12/2026 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for a University Events Manager. Reporting to the Vice President for Advancement and Communications, this position is responsible for all facets of developing and administering events planning, data management, and programs for campus. The University Events Manager develops strategy, planning, and implementation for high profile campus events, summer programs, third party events, and conferences with a standard of excellence that advances the University in its relationships and reputation.

JOB FUNCTIONS

Essential Functions:
Office Management

Negotiates contracts for services, approves suppliers' invoices, maintains financial records, reviews final billing, submits to clients, and prepares related reports.
Manages operational and administrative functions in a professional and confidential manner to ensure specific projects are delivered efficiently.
Manages the day-to-day operations of the University Events office, supervising the University Events Coordinator.
Markets facilities to potential clients, develops sales packages, and responds to RFP's.

Program and Event Management

Assists clients with selecting venues, completing forms, identifying additional approvals, and events that require further planning meetings with other departmental staff.
Communicates, maintains timelines, and enforces event policies and develops client relationships.
Coordinates marketing of events and summer programs through communications via print, email, phone, the University website, and social networking platforms. Works with communications staff to ensure appropriate media coverage.
Collaborates with colleagues, faculty, and staff to maximize event success.
Works with internal and external teams and stakeholders to define and develop event goals, objectives, budgets, and specific implementation plans.
- Assists third-party clients with selecting venues, completing forms, identifying additional approvals and events that require further planning meetings with other departmental staff.
- Responsible for communicating and enforcing event policies.
- Recruits and manages volunteers for internal events, establishes staff schedules, task assignments, and equipment allocations to ensure conformance with the objectives and goals for the event.
- Manages event logistics and provides on-site event management.
Identifies event risk assessment and crisis-management planning strategies. Troubleshoots and resolves issues relating to the successful execution of events.
Conducts post-event debriefing sessions. Develops and executes all necessary follow-up with subcontractors, sponsors, and other stakeholders. Provides post-event analysis, budget recaps, and participant feedback. Incorporates learning into future plans.
Negotiates contracts with internal and external vendors and subcontractors to ensure lowest cost and highest quality service.
Determines fiscal requirements, prepares budgetary recommendations, and works within event budget to achieve performance metrics and return on investment.
Supervises, directs, and coordinates the activities of personnel, subcontractors, and vendors as required to successfully execute all aspects of the event.

Room Reservation Administration

Serves as the lead event scheduler responsible for scheduling and approving use of space managed by University Events in compliance with the University and New York State policies and regulations.
Assists in managing campus events scheduling system and master calendar.
Manages weekly events meetings (WEM), producing all necessary collateral for meeting including agenda, setup worksheet, markup, and meeting minutes.
Conducts research and prepares proposals to advance the mission of the University Events Office and event management on campus as a whole.
Serves on steering committee to work on continuous improvement of EMS system.

REQUIREMENTS

Minimum Qualifications:

Bachelor's degree in Business Administration, Marketing or related field from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university. Any combination of education and experience that demonstrates an ability to do the job will be considered
Minimum of three years of experience in planning and implementing events
Strong interpersonal and customer service skills with a proven track record of working collaboratively as a team member
Valid New York State driver's license
Must be able to work some nights and weekends

Preferred Qualifications:

Experience working with databases, scheduling, and event management system (EMS)
Experience working in Higher Education
Excellent computer skills, including proficiency with Microsoft Office and familiarity and ease with working on databases and websites
Exceptional verbal and written communication skills
Ability to effectively lead and direct others
Excellent organization, planning, and management skills
Demonstrated experience and skill in drafting and negotiating contracts
Demonstrated ability to prepare accurate budgets and effectively manage expenses
Strong initiative, adaptability, and focused attention to detail

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday-Friday, 8:30am-4:30pm
Benefits:
This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship.

Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5216414/university-events-manager

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