Job Details

Temporary Office Support- Biology

Position Number: 6866922
Location: Brockport, NY
Position Type: Secretary and Administrative Assistants

Temporary Office Support- Biology

SUNY Brockport

Salary: $22.84 Hourly
Location: SUNY Brockport
Job Type: Temporary Classified Full-Time
Job Number: 2500261
Division: College of Arts and Sciences
Department: Biology
Opening Date: 01/21/2026
Closing: 2/5/2026 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

The Department of Biology at SUNY Brockport is seeking a temporary administrative assistant to manage all secretarial and clerical activities of the Department, assist the Chair in the day-to-day functioning of the Department, organize and maintain files, assist in record keeping; property and key control; access the University online resources such as Banner, ARGOS, BI, and Brightspace; and gather necessary information to assist the Chair of Biology in class scheduling.

JOB FUNCTIONS

Essential Functions:
Office Management (80%)

Drafts faculty/staff meeting agendas and takes minutes
Answers all calls to department extension
Maintains office supplies and troubleshoots equipment issues
Onboards adjuncts, TAs, work-study students (paperwork, keys, signage)
Manages work-study schedules and timesheets
Coordinates facilities requests (repairs, surplus, movers)

Purchasing (10%)

Organizes equipment replacement requests (quotes, requisitions)
Assists faculty/staff with reimbursement requests (grants, FSA)
Reviews and submits pre-approval/reimbursement documents

Forms and Typing (10%)

Creates and maintains Machforms for reservations and department processes
Runs Argos reports for enrollment, grades, course inquiry and advisor data
Maintains spreadsheets for majors/minors
Drafts job requisitions in NEOED and assists with searches
Prepare acceptance packets for accepted students

REQUIREMENTS

Minimum Qualifications:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Preferred Qualifications:

Excellent communication and interpersonal skills.
Excellent organizational skills, ability to prioritize work.
Proficient in Microsoft Office and software such as Banner, NEOED, Business Intelligence, EagleMart
Ability to use or learn to use College online resources
1-year experience in an administrative assistant position at SUNY Brockport
Associate's degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 5, 2026.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5205977/temporary-office-support-biology

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