Job Details

Student Employment Operations Coordinator/HR Assistant (PSS3)

Position Number: 6862389
Location: Mahwah, NJ
Position Type: Human Resources

Student Employment Operations Coordinator/HR Assistant (PSS3)

Location: Ramapo College, Main Campus - Mahwah NJ

Job Type: Full-Time

Job Number: 202300367

Core: Operational Integration Core

Department: People Operations & Employee Resources

Opening Date: 1/16/2026

Closing Date Continuous

FLSA: Non-Exempt

Bargaining Unit: CWA

Description

ABOUT RAMAPO COLLEGE:

Ramapo College of New Jersey is the state's premier public liberal arts college, where
students build the confidence, skills, and perspective to thrive in a changing world.
Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains
and just a short trip from New York City, Ramapo blends the best of both worlds: natural
beauty, state-of-the-art facilities, and access to one of the world's most dynamic job
markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered
experience defined by a 16:1 student-faculty ratio, small classes, and faculty who
mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and
a growing portfolio of graduate programs in fields such as Business Administration,
Data Science, Nursing, Educational Leadership, Social Work, Special Education, and
the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on
learning through internships, co-ops, study abroad, faculty research, service projects,
and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of
Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education
Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio,
and the Peter P. Mercer Learning Commons. Ramapo's award-winning residence halls
are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New
Jersey public colleges by College Choice, named a Best Regional University North by
U.S. News & World Report, and celebrated by Kiplinger's, Money Magazine, Colleges of
Distinction, and Victory Media's Military Friendly rankings.

At Ramapo, students don't just earn degrees; they discover their strengths, explore new
possibilities, and build the foundation for bold futures.

Working at Ramapo
Ramapo College of New Jersey has been recognized as a "Great College to Work
For," where our employees are at the heart of everything we do. We foster an
equitable and fair workplace where ideas are welcomed, contributions are valued,
and individuals are encouraged to grow both professionally and personally.
Employees benefit from meaningful work, opportunities for development, and the
chance to make a lasting impact on students' lives every day.

At Ramapo College, we believe excellence is achieved through teamwork, respect,
accountability, innovation, and a shared commitment to learning. Our all-hands-on
deck culture requires leadership at all levels to ensure we achieve our mission,
implement our goals, and invest in our future one student at a time. We are proud
to offer a supportive environment that values well-being and continuous
improvement. We believe in being bold, being kind, and being good teammates,
making Ramapo not just a place to work, but a great place to belong.

Ramapo College offers outstanding benefits through the New Jersey State Benefits
system, generous PTO, professional development opportunities, wellness
programs, tuition discounts for employees and their dependents, and much more.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: Those non-faculty employees in the "NE" category of employment may have irregular or variable work hours. The compensatory time policy for NL employees applies to "NE" employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).
Salary Range:
CWA - P21 - Steps 1-3
$64,340.11 - $70,284.43

Union Negotiated Contracts will determine internal applicants' salary

JOB SUMMARY:

Under the administrative direction of the People Operations & Employee Resources Payroll Supervisor and coordinating with the Director of Financial Aid, this position assumes primary responsibility for Student Payroll, which includes Student Aides, Federal Work-Study, and Federal Work-Study/Community Service. This position also provides office support to members of the People Operations and Employee Resources staff when needed

Examples of Duties

DUTIES:

The position will be responsible for processing the Student Payroll, including all related processes related to the preparation, verification, and adjustments of the Student Payroll, while adhering to payroll deadlines and coordinating fiscal/employment documentation aspects of the Student Assistant Program.
Using Ellucian Banner, monitors, updates, and maintains student aid budgets for over ninety units; Federal Work-Study awards for approximately 200 work-study students; and hiring and statistical information for over 800 student workers on and off campus.
Maintains Access database of the placement of all student workers. Configures and downloads reports for bi-weekly or monthly student aid budgets and federal work-study reports using Argos reports and Excel.
Troubleshoots with Payroll, Human Resources, and ITS all problems regarding employment documentation, payroll issues, and web-based time reporting system.
Monitors and tracks the earnings of all Federal Work-Study/Community Service students. Coordinates all aspects of time reporting and payment for students.
Facilitates Federal Work-Study/Community Service agency billings with the Business Office.
Prepares payment processing for student employees using Banner and Web Time entry, including late time sheets, which are submitted via Word documents. Researches and addresses Web Time entry issues. Coordinates employee Web Time procedures and time reporting, and has a working knowledge of the Student Attendance Reporting policy.
Completes employment verification requested within 72 hours from receipt.
Utilizing information from the Banner HRIS system, Personnel files, and other resources, responds to Payroll inquiries from Faculty, Staff, and Students.
Maintains data integrity and ensures the confidentiality of Payroll records and employee information. Assist with record retention and purging.

Organizational Security Responsibilities: This position requires adherence to the organization's
information security policies and procedures. All employees share responsibility for protecting the
confidentiality, integrity, and availability of the organization's mission essential IT assets, regardless of
role. Individuals in this role are expected to apply appropriate safeguards, participate in required security
awareness training, and promptly report potential security incidents in accordance with institutional
policies.

Serve as a backup for the Payroll Supervisor for the coordination and processing of both Regular and Student payrolls.
Other related duties as assigned.

Qualifications

Education:

Graduation from an accredited college with a Bachelor's degree.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

Experience:

Three years of professional experience in HR Payroll, student services, and/or experiential learning as it relates to administrative support for payroll and/or hr processes.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of employment procedures, computer systems (SCT Banner, Microsoft Office). Excellent analytical and problem-solving skills. The ability to work in a team environment and with all levels of the organization in a collaborative way is required.

Must possess outstanding interpersonal skills, a strong student and customer focus, and excellent skills in administration, organization, counseling, writing, and presentation.

Ability to multitask projects and prioritize workload. Ability to work in a very busy setting with little supervision is required. Must be able to juggle, organize, and prioritize multiple tasks with many interruptions.

Knowledge of relevant rules and regulations concerning hourly salary rates and authorized deductions.

Ability to comprehend, interpret, and apply rules and regulations in accordance with established procedures and policies of the unit.

Ability to make mathematical calculations quickly and accurately.

Ability to maintain confidential records and files.

Experience with Banner, preferred.

Supplemental Information

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

SAME APPLICANTS: If you are applying under the NJ "SAME" program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml, email: CSC-SAME@csc.nj.gov, or call CSC at (609) 292-4144, option 3. Please send an email to jehlerma@ramapo.edu confirming you applied through the NJ SAME program.

To apply, please visit https://www.schooljobs.com/careers/ramapo/jobs/5203145/student-employment-operations-coordinator-hr-assistant-pss3

jeid-ad53641c2330834d8726dce3c9e90614