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Administrative Assistant 2- EOC

Position Number: 6789961
Location: Brockport, NY
Position Type: Secretary and Administrative Assistants

Administrative Assistant 2- EOC

SUNY Brockport

Salary: $59,787.00 Annually
Location: REOC
Job Type: REOC Classified Full-Time
Job Number: 2500245
Division: Educational Opportunity Center
Department: EOC Administration
Opening Date: 12/12/2025
Closing: 12/27/2025 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

The Administrative Assistant 2 serves as part of the Leadership Team and the principal administrative support position under the supervision of the Dean/Executive Director. The Administrative Assistant 2 performs a variety of tasks that enable managers and program staff to accomplish the mission of the agency. They establish office procedures; resolve day-to-day operational problems; coordinates information flow by acting as a liaison among key leaders, staff, and the public.

JOB FUNCTIONS

Essential Functions:

Serves as liaison between Center staff/faculty/adjuncts, Center Administration, SUNY Brockport Administration and University Center for Academic and Workforce Development
Manages the Dean/Executive Director's calendar. Schedule appointments and coordinates executive conference room use
Processes required forms to Human Resources for appointments, performance programs and evaluations, extra service and information changes
Upholds the highest standards of discretion, professionalism, and confidentiality in all aspects of administrative work, including student grievances, personnel matters, and internal communications within the Dean's Office
Prepares applications for REOC student scholarships. Work with the Brockport Foundation Scholarship Office to disburse the scholarships
Posts requisitions in NEOED. Assists staff throughout the hiring process as needed
Supports the REOC HR Liaison with the hiring of new REOC employees
Designs and maintains office filing systems (including electronic)
Responds to inquiries via telephone calls and visitors
Tracks the schedule of reappointments, personnel files, and internal and external communications
Sets work assignment priorities, coverage of office tasks and office telephones. Arranges for work to be completed in a timely fashion.
Prepares for Advisory Committee meetings and serves as secretary to the Advisory Committee. Complete and distribute minutes of meetings. Updates Advisory membership document.
Prepares information for Leadership Team meetings. Complete and distribute minutes of staff meetings, Leadership team meetings, and other committees, as designated
Completes travel reservations and transportation reimbursement paperwork.
Distributes incoming mail; open, sort and respond, when possible, to mail directed to the Dean/Executive Director. Produce letters, tables, documents, etc. when needed. Proofreads and edits documents prepared by staff for mailing or publication.
Supervises Administrative Assistant 1, assists in training new staff and student assistants, and supports senior staff when necessary
Serves on Center committees
Monitors and tracks the status of the Dean's activities, projects, and initiatives
Orients faculty and staff to office and agency procedures
Reserves public spaces for events, order catering, assist with publicity, and handle all logistics as needed at the event

REQUIREMENTS

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 2 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 2, Full Time.
Preferred Qualifications:

Excellent communication and interpersonal skills.
Excellent organizational skills, ability to prioritize work.
Proficient in Microsoft Office and software such as NEOED, EagleMart
Ability to use or learn to use College online resources
1-year experience in an administrative assistant position at SUNY Brockport
Associate's degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by December 27, 2025.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5169241/administrative-assistant-2-eoc

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