Job Details

Special Projects Coordinator

Position Number: 6451483
Location: Brockport, NY
Position Type: Conference and Events Administration

Special Projects Coordinator

SUNY Brockport

Salary: $54,059.00 - $59,700.00 Annually
Location: REOC
Job Type: REOC Professional Full-Time
Job Number: 2500100
Division: Educational Opportunity Center
Department: EOC Business Affairs
Opening Date: 08/07/2025
Closing: 8/21/2025 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

The Rochester Educational Opportunity Center (REOC), part of SUNY Brockport, State University of New York, and located in downtown Rochester, is accepting applications for a Special Projects Coordinator. The Special Projects Coordinator will deliver exceptional customer service to a diverse range of stakeholders, including REOC faculty and staff, students, SUNY Brockport Downtown, and the broader community. This position is responsible for coordinating the scheduling of internal and community events held at REOC in the Multipurpose Room /Class rooms etc., ensuring smooth logistics and effective communication.

In support of student success, the coordinator will manage the procurement and prompt distribution of essential resources such as textbooks, student uniforms, and classroom materials. Additionally, this role will lead the development and execution of special projects from inception to completion, e.g. explore Inventory System for Bookstore, with a strong emphasis on promoting innovation and supporting the strategic growth of REOC.

JOB FUNCTIONS

Essential Functions:

Purchases and distributes textbooks, uniforms, and materials for REOC students and instructors. Maintains the REOC Bookstore, ensuring it is well organized and operational hours align with program start dates. Works with vendors, publishers, procurement services, Instructors etc. to resolve and address supply and delivery issues etc.
Utilizes Machforms and the REOC Outlook Events Calendar to manage and schedule planned events, oversees all operational and administrative functions for events, coordinates with maintenance, IT, and procurement teams, and conduct post-event surveys to ensure successful event execution and continuous improvement.
Establishes inventory processes for the bookstore and maintain fiscal management.
Reviews and updates program cost sheets, ensuring accurate and current pricing. Identify and evaluate opportunities for cost savings e.g., E-Books versus hard copy and vendor price comparisons to optimize procurement strategies etc.
Plans, executes and delivers timely projects across Academic Programs, Workforce Development and Operations initiatives, ensuring alignment with REOC's goals.
Sales of REOC Merchandise.

Non-Essential Functions:

Serves on two REOC committees. Participate in professional development.

REQUIREMENTS

Required Qualifications:

Associate's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
Proficiency with Microsoft Office products (e.g., Word, Excel, PowerPoint)
Demonstrated ability to work independently as well as collaboratively within a team environment
Excellent communication skills, both verbal and written
Strong attention to detail and organizational skills
Experience working in a multicultural or diverse environment
Commitment to fostering teamwork and optimizing the use of resources to enhance outcomes

Preferred Qualifications:

Bachelor's degree
Experience working in Higher Education
Experience in event planning and project management

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday-Friday, 8 am-4 pm some nights and weekends
Benefits:
This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship.

Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5017277/special-projects-coordinator

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