Job Details

Colgate University
  • Position Number: 3408456
  • Location: Hamilton, NY
  • Position Type: Student Affairs and Services

Colgate University

Scholars Program Coordinator

Requisition Number: 2022S114Posting
Full Time/Part Time: Full Time
Division: Dean of the Faculty
Department: Off-Campus Study

Department Statement:

  • General responsibilities include managing the administration of academic scholars programs in coordination with the program faculty directors, including the Alumni Memorial Scholars (AMS), the Benton Scholars, the Sophomore Residential Seminars (SRS), the Office of Undergraduate Studies (OUS), and the Lampert Institute.
  • Engage in student development, mentoring and program design based on best practices, in collaboration with faculty program directors
  • Responsible for all aspects of planning and execution of events and functions - may also be required to attend or lead some events.
  • Assist with program assessments as needed, including design, implementation and analysis of assessment tools
  • Serve as point of first contact for student scholars in the programs and help address their needs.
  • Responsible for managing student group travel as related to the program
  • Responsible for assisting with external speakers including flights, accommodation, and payment
  • Responsible for program communication including website maintenance, newsletters, posters, invitations, social media, etc.
  • Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
  • Manage financial aspects of programs, including expense management and monitoring budgets
  • Responsible for administering student grants, including disbursement of funds, tracking expenses, and discussing spending guidelines with students.
  • Maintain program records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
  • May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the programs, as assigned.

Professional Experience/Qualifications
  • A minimum of one year of administrative support or related experience in a student or professional workforce role
  • Self-starter with capacity to work independently or as part of a team
  • Proven ability to organize and coordinate multiple projects, tasks and priorities simultaneously
  • A service-oriented mindset to include a positive attitude, follow through, and problem-solving
  • Enthusiasm for learning new skills and taking on new assignments and challenges
  • Superb verbal and written communication skills and a high regard for detail
  • Proficiency with office productivity tools, such as Google Workspace (especially Google Docs, Google Sheets, and Google Calendar) and/or Microsoft Office applications (Word and Excel)
  • Discretion to manage confidential and sensitive information
  • Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students

Preferred Qualifications
Experience in student development or mentoring highly preferred.
Experience with travel and event logistics

A minimum of a Bachelors degree is required, or a combination of education and experience from which comparable skills have been attained.

Other Information

Work Schedule:
Weekdays with occasional weekends

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary
Please share a Diversity Statement with us.
Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. The statement can be any length (e.g. paragraph or page). You can upload the statement under the Diversity Statement document heading or include it under a separate heading in your cover letter. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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