Job Details

California State University, Stanislaus
  • Position Number: 2137184
  • Location: Turlock, CA
  • Position Type: Registrars

Evaluator I

Job no: 498142
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 4 - APC - Academic Professionals of California, Education Support Professionals, Probationary, Full Time

Position Summary
Full-time position available on or after January 4, 2021 in Student Records.

Primary responsibilities include initial evaluation for admission to the University, evaluation of supplemental work outside of the University, evaluation of change of major/degree. Position will also support degree audit by entering transcripts into Transfer Articulation, will assist with testing and verifying rules in degree audit, will handle clean-up of coding in Chancellor's Office reporting. The Evaluator will also verify that all requirements, both University and major, have been met and will award appropriate degree to students. With the ability to communicate well with faculty, staff, and students, this position serves as a resource to faculty, staff, and students, and participates in New Student Orientation, Preview Day, and other duties as assigned.

Job Duties
Duties include but are not limited to:
  • Review and evaluate student academic records for applicants for graduation, determine that student has met all general education, major, and university requirements.
  • Work with faculty to approve and/or clarify major requirements, communicate with students and award degree as appropriate.
  • Meet with students and clarify any questions/concerns student may have regarding the requirements for a particular major, and/or graduation requirements.
  • Determine undergraduate eligibility for all students seeking admission to the University.
  • Assess records and provide course to course articulation, determine admission for students seeking as a first time freshman, lower division transfer, upper division transfer, or 2nd Bachelor's degree, calculate GPA, assess and determine credit for military and foreign transcripts, interpret test scores for exemption from admission testing, advise students regarding admission to the University, validate courses for graduation, ensure student has met all major and university requirements for completion of degree.
  • Serve as point of contact for faculty and staff, high school and community college counselors to provide specific information pertaining to admission, transfer coursework, graduation requirements, degree audit clarification, and other questions regarding area of expertise. Participate in Preview Day, New Student Orientation, and other Stan State or CSU events.
  • Assist with degree audit testing, and serve as CMS subject matter expert in the area of University admission and transfer coursework.
  • Other duties as assigned.

    Minimum Qualifications
    Equivalent to completion of a formal training program in academic records evaluation or one year of academic records evaluation experience; OR any 12-month combination of training and experience related to academic records evaluation.

    Preferred Qualifications

  • Bachelor's degree.
  • Demonstrated experience in PeopleSoft.
  • Knowledge of CSU eligibility requirements.
  • Experience in higher education.
  • Demonstrated experience with interpreting transcripts from various types of colleges (e.g. community colleges, public universities, private universities)
  • Familiarity with automated degree audit
  • Familiarity with undergraduate evaluations
  • Ability to handle multiple priorities, and shifting deadlines
  • Ability to meet multiple deadlines with changing priorities.

    Required Qualifications

  • Knowledge of the format and interpretation of course records and transcripts of institutions of higher education.
  • Knowledge of authenticating course credits and comparing records of differing formats, such as foreign records.
  • Knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations.
  • Knowledge of application of campus resource guidelines for making determinations using various criteria.
  • Ability to be thorough, consistent and accurate in the interpretation of records against criteria.
  • Ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process.
  • Ability to maintain resources which document and update criteria.
  • Ability to explain criteria and evaluations to others.
  • Ability to make accurate records and to organize work to meet deadlines.
  • Ability to safeguard the confidentiality and security of records.

  • Salary Range
    $3,938 - $5,580 per month plus excellent paid benefits. (Anticipated salary will be $3,938 - $4,332 per month, depending on the qualifications of the successful finalist.)

    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary

    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the Apply Now button on this page.

    Application Deadline
    OPEN UNTIL FILLED; SCREENING BEGAN December 7, 2020. (Reposted to extend deadline.)

    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


    To apply, visit

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