Job Details

Sr. Admin Support - Academic Affairs

Position Number: 6533001
Location: Orem, UT
Position Type: Administrative Vice Presidents

Sr. Admin Support - Academic Affairs

Salary: $46,080.00 - $54,212.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2604850
Closing: 9/16/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

The Senior Administrative Support role at Utah Valley University offers the opportunity to contribute to the success of the Provost's Office through high-level administrative expertise, professional discretion, and strong organizational leadership. Reporting to the Academic Chief of Staff and Associate Provost of Academics, this position manages complex, confidential tasks while supporting key academic and operational priorities. From coordinating executive schedules and preparing financial reports to overseeing payroll and budget processes, this role is integral in ensuring the smooth operation of critical academic functions.

Applicants will find this position appealing if they thrive in a dynamic environment that requires attention to detail, initiative, and collaboration. The role offers the chance to work closely with senior leadership, influence administrative systems and processes, and support both faculty and students. With responsibilities ranging from financial management and compliance oversight to communication and project coordination, the Senior Administrative Support role provides meaningful engagement in advancing UVU's mission of student success and academic excellence.

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing correspondence, meeting minutes, financial reports, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Coordinates supervisor's calendar. Coordinates the preparation and submission of reports, publications, and newsletters.
Coordinates department financial activities including new hire paperwork, requisitions, purchase orders, travel, index tracking and reconciliation, budget balances, etc. Oversees the payroll process, including preparation, submission, monitoring and maintenance, ensuring accurate and complete payroll records. Prepares and manages budgets.
Informs students, faculty, and public of departmental and university services available. Provides correct and accurate information. Interprets/explains policies and procedures to employees, residents, family members, visitors, government agencies, etc. as necessary.
Anticipates the executive's course of action and facilitates problem resolution. Maintains confidentiality. Performs miscellaneous job-related duties and responsibility for special projects as assigned.
Maintains inventory of office equipment and supplies. Handles other office duties as needed which may include supervision of office support. Establishes, updates and maintains unit files, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures.
Handles incoming calls and walk-in traffic. Provides correct and accurate information to students, faculty and staff members, and external stakeholders. Works in collaboration with other administrative support staff members in the Provost's Office to manage and perform functions that affect operations of the Provost's Office.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the summary of duties; OR an associate's degree and three years of experience related to the summary of duties; OR any combination of education and/or experience totaling five years.

Preferred Qualifications:
Knowledge of UVU systems, including Microsoft Suite, SAP, Concur, Adobe, and Banner..

Knowledge / Skills / Abilities

Knowledge

Knowledge of office methods, techniques, practices, and procedures.

Skills

Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
Skill in interpersonal communication and collaboration, problem-solving, and decision-making.

Abilities

Ability to perform a variety of administrative support and confidential duties with minimum supervision and with complete accuracy and attention to detail.
Ability to follow oral and written procedures and instructions.
Ability to communicate effectively, verbally and in writing.
Ability to meet and work with people of diverse backgrounds.
Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5064622/sr-admin-support-academic-affairs

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