Job Details

Office Assistant 2- Advancement and Communications- NY HELPS

Position Number: 6469721
Location: Brockport, NY
Position Type: Development and Fund Raising

Office Assistant 2- Advancement and Communications- NY HELPS

SUNY Brockport

Salary: $42,641.00 Annually
Location: SUNY Brockport
Job Type: Classified Full-Time
Job Number: 2500149
Division: Advancement and Communications
Department: Advancement and Communications
Opening Date: 08/14/2025
Closing: 8/29/2025 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

The Office Assistant 2 will perform gift, non-gift, pledge, and data entry into Blackbaud Rasier's Edge. They will also assist with developing and implementing policies and procedures for Rasier's Edge while processing all donor acknowledgment letters among other duties.

JOB FUNCTIONS

Essential Functions:

Completes gift/non-gift/pledge entry
Prepares, prints, and mails acknowledgement letters
Manages paper and electronic filing systems
With the Advancement Database Manager, develops and implements policies and procedures for all Blackbaud processes.
Assists with phone coverage
Distributes mail
Monitors and responds to emails received in the finance@brockport.edu account
Maintains scheduling and event calendars

Non-Essential Functions:

Stays current in college wide Payment Card Industry initiatives
Completes monthly Payment Card Industry-Data Security Standards (PCI-DSS) logbook
Maintains filing systems
Assists with the database conversion from Banner to Raiser's Edge
Prepares purchase requisitions and checks disbursement forms

Assists with the supervision of work-study students

REQUIREMENTS

Minimum Qualifications:

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
One year of clerical experience.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Candidates must have permanent appointment in an Office Assistant 2 NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 2 Full-Time, Brockport location.
Preferred Qualifications:

Excellent attention to detail.
Knowledge of Banner Information System or Blackbaud Raiser's Edge
Proficient with MS Office.
Proven ability to be professional and courteous.
Work well under pressure.
Can multi-task efficiently.
Has experience and excels in culturally diverse settings.

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at https://apptrkr.com/get_redirect.php?id=6469721&targetURL= account

Maintains scheduling and event calendars

Non-Essential Functions:

Stays current in college wide Payment Card Industry initiatives
Completes monthly Payment Card Industry-Data Security Standards (PCI-DSS) logbook
Maintains filing systems
Assists with the database conversion from Banner to Raiser's Edge
Prepares purchase requisitions and checks disbursement forms

Assists with the supervision of work-study students

Excellent attention to detail.
Knowledge of Banner Information System or Blackbaud Raiser's Edge
Proficient with MS Office.
Proven ability to be professional and courteous.
Work well under pressure.
Can multi-task efficiently.
Has experience and excels in culturally diverse settings.

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by August 29, 2025.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5044270/office-assistant-2-advancement-and-communications-ny-helps

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