Job Details

Administrative Assistant- Temporary

Position Number: 6324923
Location: Brockport, NY
Position Type: Secretary and Administrative Assistants

Administrative Assistant- Temporary

SUNY Brockport

Salary: $55,134.00 Annually
Location: SUNY Brockport
Job Type: Temporary Management Confidential
Job Number: 2500105
Division: Office of the President
Department: Equity, Diversity and Inclusion
Opening Date: 06/25/2025
Closing: 7/10/2025 11:59 PM Eastern
Bargaining Unit:

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

This position is currently being searched on a temporary-to-permanent basis, pending final approval from the Governor's Office. Permanent appointment is contingent on their approval.

Reporting to the Chief Diversity Officer (CDO), the Administrative Assistant to the CDO is the first point of contact for the OEDI. They provide support to the CDO in the day-to-day operations of the Office of Equity, Diversity, and Inclusion. This includes, providing general office duties, managing the CDO's calendar, travel arrangements, budget oversight administrative support for the Graduate Diversity Fellows Program, Bias Incident Reporting process, name change process, and event logistics. Administrative support for OEDI Committees (BRCT, EDI Strategic Plan and Campus Climate Survey) and OEDI communications across the University. The ideal candidate must be committed to and value the university's Strategic Plan " Building a Better Brockport" and EDI Strategic Plan.

JOB FUNCTIONS

Essential Functions:

Manage the CDO's calendar and travel arrangements.
Processes all purchase requisitions, journal transfers for all 4 of OEDI budgets, reconcile expenditures against budget allocation in Business Intelligence, manages department P-Card, reconcile expenses for 3 affinity groups, the committee on accessibility, PED Grant and request for funds.
Assist with the Bias Incident Reporting process, including supporting the Bias Response Coordinating Team, running data reports from the Maxient system, manage and update the Bias Incident Dashboard.
Manage the Preferred Name and Gender Change Process (registrar's office).
Manage updates the OEDI webpage and maintain the OEDI online events calendar.
Event management (logistics, room reservations, catering, parking, registration, etc.)
Prepares the dissemination of the OEDI newsletter and messages from the OEDI and/or CDO.
Serves as administrative support (note taking, scheduling meetings) for OEDI led committees (Annual Diversity Conference, EDI Strategic Plan and Campus Climate Survey).

Non-Essential Functions:

Provides clerical support for the CDO and OEDI
Orders office supplies/equipment as needed.
Answers phones

REQUIREMENTS

Minimum Qualification

Bachelor's degree in a related field by time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university.
Excellent problem solving and communication skills.
Accuracy and attention to details.
Able to work independently and collaboratively.
Budget management.
Handle and maintain highly confidential information

Preferred Qualifications

Experience with Maxient Systems

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8am - 4pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by July 10 2025.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/4985450/administrative-assistant-temporary

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