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Library Assistant 1- Drake Memorial Library- NY HELPS
Library Assistant 1- Drake Memorial Library- NY HELPS
SUNY Brockport
Salary: $42,641.00 Annually
Location: SUNY Brockport
Job Type: Classified Full-Time
Job Number: 2500039
Division: Academic Affairs
Department: Drake Memorial Library
Opening Date: 04/30/2025
Closing: 5/15/2025 11:59 PM Eastern
Bargaining Unit:
Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.
Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!
SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.
SUMMARY
Drake Memorial Library is seeking a Library Assistant 1 to work in interlibrary loan. The Library Assistant 1 will work with colleagues to process interlibrary loan and document delivery transactions using the ILLiad and Alma systems. Processing transactions may involve locating physical items in the library catalog and on shelves, scanning resources, accessing content in research databases, and shipping and receiving physical and electronic items. They will also provide excellent customer service and resolve problems for library patrons and other libraries via email, phone, and in-person interactions. The Library Assistant 1 will work with colleagues to hire, train, schedule, and supervise the student workers in interlibrary loan. They will also be responsible for uploading documents to the University's institutional repository and adding descriptive metadata.
The Library Assistant 1 will support a collegial and inclusive work environment in order to promote the success of all Brockport students, faculty, and staff.
Hours may vary during university breaks.
JOB FUNCTIONS
Essential Functions:
- Complete tasks related to interlibrary loan requests
- Process interlibrary loan requests using Alma and ILLiad
- Locate requested items in the library catalog, library databases, and on shelves
- Use scanners and other software to scan accessible documents for patrons
- Send and receive electronic and physical materials using shipping services and electronic delivery systems
- Communicate with borrowing and lending libraries
- Assist library patrons as needed via phone, email, or in-person
- Maintain accurate records by searching for missing and lost items
- Record data for reports requested by the library, university, and other organizations
- Upload documents to the University's institutional repository
- In collaboration with other library staff, supervise, hire, schedule, and train interlibrary loan student employees
- Collaborate with library team on library projects and committees
- Create and update documentation related to job duties
REQUIREMENTS
Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Either graduated from high school or have earned a high school equivalency diploma;
AND
one year of full-time clerical experience in a library setting.*
*Examples of qualifying clerical duties in a library setting may include:
- Maintaining circulation record;
- Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items;
- Creating and processing interlibrary loan requests (ILL);
- Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in;
- Assisting and educating patrons in searching the library catalog;
- Assisting patrons in the use of library equipment.
- Library/Information Science;
- Computer Applications
- Information Studies.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
Candidates must have permanent appointment in a Library Assistant 1 NY State classified position, or be in a transferrable title, or be reachable for appointment on the current NY State Civil Service eligible list for Library Assistant 1 Full-Time, Brockport location.
Preferred Qualifications:
- Previous experience working in a library
- Ability to work independently and collaboratively
- Good attention to detail
ADDITIONAL INFORMATION
Work Schedule:
37.5 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:
This position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by May 15, 2025.
Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
Background Investigation Statement:
All applicants are subject to a pre-employment background check.
Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.
Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.
Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.
SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.
To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/4924745/library-assistant-1-drake-memorial-library-ny-helps
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