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California State University, Dominguez Hills

Housing Assignments Coordinator (Administrative Analyst/Specialist)

Position Number: 3915022
Location: Carson, CA
Position Type: Residence Life and Housing

Housing Assignments Coordinator (Administrative Analyst/Specialist)

Job No: 524914
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Housing Assignments Coordinator - University Housing

Classification Title: Administrative Analyst/Specialist

Classification Salary Range: $4,170 - $7,545 per month

The anticipated hiring range for this position is $4,170 - $5,021 per month.

The final salary is dependent upon qualifications and experience.

About the Department/Position:

Under the general direction of the Associate Director of Housing Operations and Administrative Services, the Assignments Coordinator is responsible for administration of all aspects of the application and room assignment process within University Housing. Responsibilities include contracting, room assignments coordination, occupancy management, processing adjustments and charges, billing, record keeping, reporting, communications with students and campus partners, Chancellor's Office, and Housing staff. This position has the primary responsibility for implementing processes to achieve full occupancy, culminating in finalizing all room assignments for the academic year and summer. The incumbent will develop and produce reports pertaining to housing license agreements, occupancy, and other business operation needs.

Must be able to work occasional evenings and weekends.

Must be able to adjust working hours to meet demands of cyclical processes and events.

May require travel to attend training programs off-site for occasional professional development.

Overview of Duties and Responsibilities:

Oversee the coordination and review of all housing applications and fees for all incoming and returning students for the academic year, winter break, and summer housing programs.
In collaboration with the AD of Housing Operations and the Residential Life team, will determine assignment priorities as appropriate to ensure adequate use and management of residential bed spaces and achieve full occupancy.
Work with Housing Facilities and Residential Life staff on logistics for fall, spring and summer opening and closing.
Maintain comprehensive knowledge of current laws and regulations including university policies and procedures which affect University housing administration.
Serve as the key contact for campus partners in the recruitment, assignment and tracking of residents, such as International Student Office, Athletics, Student disAbility Resource Center, and Toro Guardian Scholars.

Minimum Qualifications:

Experience: Three (3) years of related experience required.
Education: Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Knowledge, Skills, and Abilities:

Knowledge of or ability to quickly learn to use StarRez software.
Proficiency with Microsoft Office Suite, campus databases, and housing management systems.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Ability to make accurate projections using business mathematics and basic statistical techniques.
Knowledge of administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Preferred Qualifications:

Demonstrated experience with StarRez assignments & occupancy management software.
Graduation from a four-year college or university in public or business administration or a job-related field.
Education or study in occupancy management or related field.
Two years of progressively responsible experience using a housing database system.
Knowledge of university and housing policies and systems.
Ability to troubleshoot problems and respond to inquiries and requests related to work area.
Ability to adapt to frequent changes in policies and procedures and communicate information.
Ability to use and quickly learn new office support technology systems and software packages.
Demonstrated thorough knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
Ability to work with representatives from public and private entities and handle potentially sensitive situations.
Demonstrated consultative skills in working with internal and external constituent groups.
Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
Familiarity with HTML and basic web design.
Experience and general knowledge of university infrastructure, policies, and procedures.
Demonstrated experience working with a diverse population and ability to work with students' special requests.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered approach.
Functional knowledge of and skills in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures.
Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
Strong organizational and coordination skills.

To view the full position description, click "Position Description" above.

General Information:

Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.
The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Applications Close: 17 Apr 2023

To apply, visit: https://careers.csudh.edu/en-us/job/524914/housing-assignments-coordinator-administrative-analystspecialist