Job Details

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Lake Washington Institute of Technology
  • Position Number: 3165957
  • Location: Kirkland, WA
  • Position Type: Student Affairs and Services


Coordinator, Office of Student Life

Job ID: 11194
Location:
Full/Part Time: Full Time
Regular/Temporary:

About The College

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today's workplace. LWTech offers ten applied bachelor's degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.

JOB SUMMARY:

The Coordinator for Clubs and Activities for the Office of Student Life (OSL) is responsible for assisting the OSL team in the development and management of campus activities including the development of unique student life opportunities for all LWTech's student populations. This position will complete duties, while working and supervising student employees, using effective event management skills that support the implementation of campus activities and orientations including: quarterly new student orientations, managing OSL student clubs and organizations activities, creating and implementing OSL signature events, managing digital and real data and resources, and evaluation and assessment. This position reports to the OSL Director.

ESSENTIAL FUNCTIONS:

Clubs and Organizations

  • Manage OSL's club and organization processes to provide access to all students and support students in club chartering and management processes.
  • Provide resources and hands-on support to train student leaders and club/organization advisors in college processes related to event management, travel policies, risk assessment, and purchasing.

    Signature Event Planning

  • Coordinate the development of short- and long-term planning for the department's quarterly and annual student activities for various student populations including welcome back/information activities, quarterly fairs and festivals.
  • Assist as necessary and requested, OSL full-time staff with other student focused activities.
  • Actively promote involvement and engage identified student populations in college sponsored events and college work groups such as faculty tenure committees, college committees, open houses, commencement/graduation, or other all-campus events.

    Activities Team Management

  • Supervise the student employee activities team which includes meeting weekly with all assigned student employees, offering administrative and supervisory support, and helping problem solve low-level work issues.
  • Coordinate required event set-up for various campus activities.
  • Work with the Director on activities and orientation marketing.

    Office Management

  • Provide a cheerful, enthusiastic, and supportive environment for various OSL initiatives and engage students with campus community resources and activities.
  • Coordinate supply management effort with the OSL Administrative Assistant.
  • Manage the department's activities storage; ensuring supplies are safely stored.
  • Provide information, support and guidance to students, staff, program participants and the public regarding OSL department content, policies, and activities and attend meetings of campus organizations as needed.
  • Maintain accurate and complete records and files, including, but not limited to, activities portfolios, video recordings, and digital files.
  • Coordinate and assist with specialized data gathering and analysis for outcome-based assessment projects, as related to student activity development and college reporting.
  • Prepare narrative and/or statistical reports regarding program operations, evaluations, and student participation. Coordinate a variety of complex projects.
  • Appropriately balance and adjust priorities based on competing demands and regular office interruptions.
  • Assist with the annual Commencement Ceremony.
  • Other duties as assigned.

    Diversity Statement

    LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources.

    Qualifications

    MINIMUM QUALIFICATIONS:

  • Sufficient combination of education, work, and lived experience to demonstrate ability to meet the following expectations (generally, competitive candidates will have a bachelor's degree or higher and two or more years of professional experience in higher education):

    - Supervise teams of students
    - Effectively work with individuals of varied ethnicity, ages, educational backgrounds, and abilities
    - Plan small and large events that engage a targeted audience
    - Use technology to improve services to students

  • Superior ability to work collaboratively as part of a team as well as independently
  • Confident and professional written and verbal communication skills
  • Excellent interpersonal skills
  • Ability to work as a creative, strategic and analytical thinker.
  • Due to the diversity of the college population, we encourage applicants who are Multilingual

    PREFERRED QUALIFICATIONS:

  • Experience working with students and faculty at a community or technical college.
  • Ability to use theoretical frameworks to build student activities for traditionally marginalized student populations.
  • Ability to use organizational skills to manage multiple tasks
  • Ability to adapt to constant change while maintaining daily job duties.


    Pay, Benefits & Work Schedule

    Compensation & Work Schedule

    Salary is $5,044 per month. This is a full-time, 40 hours per week position. Summer schedule can be condensed to 4 10's, typically with Fridays off. Typically, work hours are Monday-Friday from 7:30 am to 4:30 pm. Occasional evening and weekend hours may be required. This position is eligible for remote/hybrid work subject to supervisor approval.

    Benefits
    Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced child care costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: https://www.lwtech.edu/about/human-resources/benefits/

    Application Requirements

    Required Online Application Materials

  • Online application
  • Current resume
  • Cover letter
  • Writing Sample
  • Responses to the supplemental questions included in the online application process

    To be considered for a position you MUST submit a complete online application form, resume, cover letter,responses to the supplemental questions included in the online application process.

    Conditions of Employment

  • Proof of COVID-19 vaccination status or documentation of eligibility for a reasonable accommodation under a religious or medical exemption
  • Official transcripts/certifications will be required upon employment
  • Other conditions that may apply will be detailed upon the offer of employment
  • Job offers are contingent upon successful completion of background/reference checks

    Physical Requirements

    Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.


    Disability Accommodation
    LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

  • Ability to operate office equipment
  • Ability to read and verify data and prepare various materials
  • Ability to exchange information on the phone or in person

    Eligibility to Work

    If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

    EEO Statement

    Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park,Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

    Jeanne Clery Statement

    Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech's Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.

    To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.

    Sexual Misconduct

    Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

    To apply, visit https://hcprd.ctclink.us/psc/tam/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U






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