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Student Engagement Specialist
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Position Number: 3838954
Location: Janesville, WI
Position Type: Student Affairs and Services

Student Engagement Specialist

Overview

The Student Engagement Specialist is responsible for advising and assisting student leaders in the development and implementaiton of student activities. Provides oversight to student Government, Recreational Programing, and Education based programs. Position is a front line position providing support and leadership to students, and promoting opportunities available to students.

Responsibilities

Serve as the Advisor for Student Government Association

1. Oversee the election of the Executive Board and Senator appointments, orientate members of Executive
2. Meet with and advise student leaders on an on-going basis regarding development and implementation of programs, activities, issues, concerns, ideas, etc.
3. Participate in meetings and conferences with student representatives, including District Board meetings.
4. Attend Wisconsin Student Government meetings monthly with students, including the Legislative
5. Identify vendors, make all purchases, and monitor expenditures of funds.
6. Serve as a facilitator for information between SGA, Career Services and Leadership Development Coordinator, and College Administration.

Coordinate allocation and use of activity fee money.

1. Advise, coordinate, and provide leadership to the Student Activity Fee Allocation Committee (SAFAC).
2. Formalize the process for distributing funds through the SAFAC process.
3. Maintain fiscal responsibility and ensure fair and equitable allocation and disbursement of funds to student organizations and related activities.
4. Monitor revenue generated by student activity fees.
5. Monitor and approve expenditures by student organizations and other student activity fee funding recipients.
6. Work closely with Accounting and College Leadership to adhere to budgetary deadlines within the college.
7. Stay up to date with federal, state and district policies and regulations for collection, allocation and use of
student activity funds.

Advise, monitor and coordinate student clubs and organizations.

1. Update student organization materials and maintain ongoing communication through various college-wide communication methods (i.e. MyBTC Portal, email, social media, print materials, etc.)
2. Facilitate the ongoing recognition, renewal, and maintenance of student clubs and organizations.
3. Provide ongoing training to student organization advisors and student leaders.
4. Monitor expenditures and income of student organization funds.
5. Develop and administer student organization/advisor evaluation process.
6. Distribute, review and approve student organization advisor contracts, and administer allocation of advisor compensation.
7. Approve and assist with coordination of all Student Organization events, programming, and travel.

Provide oversight and programming for the Student Commons, IDEA Lounge, and Multi-Purpose Room.

1. Expand upon, plan, and facilitate all Student Commons programing and events.
2. Create, facilitate, and maintain multi-cultural programing for the IDEA Lounge.

Coordinate a variety of co-curricular and student events and programs to support student life.

1. Assist in the development of co-curricular program evaluation tools for student life.
2. Cross-collaborate with various campus departments to organize, plan, and promote co-curricular events and activities.
3. Plan and coordinate student life events to enhance student social engagement, professional development, and service learning, including but not limited to Winter Carnival, Backyard Bash, Title IX awareness, etc.
4. Assist in development and oversee relevant marketing strategies and initiatives directed for student events.
5. Oversee student workers and interns in student life areas.
6. Develop and promote fitness and wellness programing.
7. Develop and oversee co-curricular assessment for student life.
8. Collaborate with the Career Services and Leadership Development Coordinator to provide career services programing and events.

Oversee the BTC Student Cupboard

1. Recruit and oversee the Friends of the Cupboard committee.
2. Order food from Second Harvest and report monthly to Second Harvest on Cupboard usage.
3. Work with Caritas to ensure we are meeting MOU agreement.
4. Maintain the Student Cupboard budget that resides in the Foundation budget.
5. Recruit, train, and supervise work-study and volunteers.
6. Organize fundraising opportunities for the Cupboard.
7. Promote the Student Cupboard to students and staff.
8. Verify students are eligible for the Student Cupboard.

Promote and coordinate the Student Awards Ceremony.

1. Plan and conduct the annual awards program, including promotion, food, tickets, decorations, awards presenters and floor plan for ceremony.
2. Coordinate nomination process with faculty and staff.
3. Collaborate with student leaders, faculty and staff on plans for the award ceremony.
4. Screen all award nominations to ensure they meet eligibility requirements.

In coordination with the Executive Director of Student Services develop and maintain extra-curricular intercollegiate, recreational, and intramural sports programs.

1. Assist with creating and updating sports materials and maintaining ongoing communication through various college - wide communication methods.
2. Facilitate the ongoing recognition, renewal, recruitment, and maintenance of sports.

Assist in the planning of other college-wide student engagement events.

1. Develop, plan, and implement of Smart Start days.
2. Represent student life at recruitment and admissions events.
3. Organize hall guides at the beginning of each semester.
4. Attend all student activities and special events to ensure that all district policies, local, state and federal laws and safety procedures are enforced.
5. Represent BTC at statewide Student Life meetings and attend professional development opportunities.
6. Serve on a variety of College wide committees representing student life such as Graduation, Co-Curricular, and IDEA committees.

Qualifications

Knowledge, Skills & Abilities:

1. Strong communication skills verbal and written, including public speaking.
2. Strong computer skills including use of Microsoft Office Suite.
3. Experience in management and development of a budget.
4. Strong background in creating collaborative working relationships.
5. Knowledge of programs and services available through the Wisconsin Technical College System (WTCS) and familiarity with procedures related to admissions and enrollment.

Education & Experience:

1. Associate Degree in relevant field.
2. Demonstrated ability to establish and maintain effective working relationships with diverse group of people including students, faculty, and administration.
3. Experience in a higher education field desired.
4. Experience with budget management.

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Blackhawk Technical College does not discriminate on the basis of race, color, national origin, sex, gender identity, disability, or age in employment, admissions or its programs and activities. The following person has been designated to manage inquiries regarding the nondiscrimination policies: Title IX Coordinator/Equal Opportunity Officer, 6004 S County Road G, P.O. Box 5009, Janesville, WI 53547-5009, (608) 757-7796 or (608) 757-7773, WI Relay: 711.