Job Details

Colgate University
  • Position Number: 4184125
  • Location: Hamilton, NY
  • Position Type: Student Affairs and Services

Colgate University

Assistant Director for Fellowship Advising

Requisition Number: 2023S029Posting
Full Time/Part Time: Full Time
Division: Dean of the Faculty
Department: Fellowships and Scholarships

Department Statement:

Reporting directly to the Associate Dean of Fellowship Advising, the ONFS Assistant Director helps provide the leadership and administration of Colgate University's Office of National Fellowships and Scholarships (ONFS). The Assistant Director helps to manage all operations in the office, works closely with students to gain readiness and to apply to national fellowships, and fosters relationships with faculty and staff across the university to develop and oversee the recruitment and preparation of students applying for major fellowships, and advises and guides deliberations during faculty nomination committees.

Ensures effective and timely administration and tracking of all nominations and applications for nationally competitive fellowships, scholarships and grants. Shares responsibility with the Associate Dean for fostering student growth within the context of the fellowship and scholarship processes.

With the Associate Dean, is accountablefor integrative and holistic advising of students and alumni in all stages of exploration, application, interview and selection of grants, scholarships and fellowships. Also responsible for helping with the execution of fellowship grants.

Accountable for cultivating relationships and managing communication with faculty and administrators to recruit candidates, advise students, and advise on the writing of appropriate recommendation letters in fellowship contexts. Responsible for researching and promoting new and/or additional fellowship opportunities.

Accountable for the communications processes that the office uses to promote national fellowships. This includes raising awareness of fellowship opportunities and inspirational student stories among all relevant constituencies.

Accountable for continuing to expand outreach, promotion and access so that students may become aware of fellowship opportunities. Responsible for creating and maintaining productive and effective relationships with fellowship foundations and other sponsoring entities.

Professional Experience/Qualifications
  • A minimum of one year of related experience is required.
  • Strong editing, verbal and written communication, time management, and organizational skills.
  • Demonstrated ability to take initiative, and work independently and collaboratively.
  • Must be capable of working collegially with a diverse group of faculty, staff and students within a university setting.
  • Must be able to work some evenings and weekends.

Preferred Qualifications
One to three years of related experience is preferred.

A Bachelors Degree is required.
A Masters degree or terminal degree preferred.

Other Information
For candidates with an advanced degree and considerable experience, early promotion may be possible.

Work Schedule:
M-F with occasional weekends

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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